Customizing Calendar settings (administrators only)

Overview

Administrators can customize default Calendar options, such as the time format and whether new events are personal, group-wide, or participant events by default.

Changing the default Calendar settings

Administrators set the site-wide defaults for Calendar settings. Individual members use these site defaults, unless they choose to personally customize the default settings based on their preferences.

To change the site-wide default Calendar settings:

  1. Click Calendar in the Menu.

  2. Select Settings > Site Calendar Settings from the Command Bar.

  3. In the Calendar Settings section, choose from the following options:

Setting

Options

By default, new events are for:

  • Only the person creating the event. New events default to personal events.

  • Everyone. New events default to all members of the site.

  • Selected members and groups. The event creator chooses who the event is for.

Event Highlighting:

  • Don’t show highlight colors for calendar events.

  • Show colors for calendar events. Allows event creators to see highlight colors in their calendar view.

Default Reminder:

  • Send a reminder. New events default to sending a reminder to all event participants 15 minutes before the start of the event.

  • Do not send a reminder. New events default to not sending a reminder.

Default Notification:

  • Send an invitation (response required). Requires members to respond to invitations.

  • Send a notification (no response required). Adds an event to other members' calendars without requiring a response.

  • Don't Notify. Send no notification or invitations.

Time Format:

  • 12 hour format. Displays time using AM/PM format: 4:30 PM.

  • 24 hour format. Displays time using 24 hour format: 16:30.

Default View:

  • Display

  • First Day of Week

    • Monday. If your week begins on Monday, you can choose to split Sat/Sun, or give each day a full display.

    • Sunday. If your week begins on Sunday, you will automatically get full-sized boxes for Saturday and Sunday.

  • Content

    • Show All Events. Expand day box to display all events at once, regardless of size.

    • Compact View. Standard calendar size with a collapsed list of events. This view is recommended for most users.

  • Layout. A small preview of your layout appears, with either Saturday and Sunday slotted as full days, or in a split view for the weekend.

    • Split Saturday and Sunday. This space-saving option allows your weekdays more room than the "Whole Saturday and Sunday" view.

    • Whole Saturday and Sunday. If your weekends contain a number of scheduled events, you may want to choose "Whole Saturday and Sunday" to give those events more room.

  1. Click Save in the Command Bar.

Setting the default time zone

Admins choose the site's default time zone and individual members can change their time zone on an individual basis.

  1. Click Calendar in the Menu.

  2. Select Settings > Site Calendar Settings from the Command Bar.

  3. Scroll down to the Specify the Default Time Zone section.

Customizing the location drop-down list

Administrators can customize the list of locations that appears when users create new events. When scheduling a meeting, users can check these locations for scheduling conflicts and prevent double-booking a location.

The Locations you add to this list also appear in the "View Calendar for" drop-down, allowing members to see the entire schedule for each location.

To customize the location drop-down list:

  1. Click Calendar in the Menu.

  2. Select Settings > Edit Locations from the Command Bar.

To add a new location to the list

Click the New button in the Command Bar. Enter the Name of the location, as well as basic details about the location. Users will be able to access these details any time they have an appointment on their Calendar in this location. Click Save in the Command Bar.

To edit a location

Click the View icon next to the location you want to change, and then click Edit in the Command Bar.

To delete a location

Click the View icon next to the location you want to remove, and then click Delete in the Command Bar. Click OK to confirm.

  1. Click Done in the Command Bar once you're finished customizing the location list.