Customizing personal Calendar settings

Changing your default Calendar settings

You can customize your default Calendar settings, such as the default time format and whether new events you create are personal, group-wide, or for selected members by default.

To customize your default Calendar settings:

  1. Click Calendar in the Menu.

  2. Select Settings > My Calendar Settings from the Command Bar.

  3. In the Calendar Preferences section, you can use the site-wide default settings set up by the administrator by clicking Use default settings. If you wish to personalize these choices, click Use my personal settings and then choose from the following options:

Setting

Options

By default, new events are for

  • Me only. New events default to personal events.

  • Everyone. New events default to all members of the site.

  • Selected members and groups. The event creator chooses who will be invited to (or notified of) the event.

Event Highlighting

  • Don’t show highlight colors for events in my calendar. This option is especially useful when printing your calendar, if you do not want to print event highlights. You may still assign colors to events, though they will not be visible until you choose to show them again.

  • Show colors for calendar events. As the event creator, you can select a highlight color for each event you create. The color you choose is personal, and will only display on your calendar, even if you notify others or invite them to the same event. Learn how to highlight an event.

Default Reminder

  • Send a reminder. New events default to sending a reminder to all event participants 15 minutes before the start of the event.

  • Do not send a reminder. New events default to not sending a reminder.

Time Format

  • 12 hour format. Displays time using AM/PM format: 4:30 PM.

  • 24 hour format. Displays time using 24 hour format: 16:30.

Default View

  • Display

  • Day. Learn more about the day view.

  • Week. Learn more about the week view.

  • Month. Learn more about the month view.

  • First Day of Week

  • Monday. If your week begins on Monday, you can choose to split Sat/Sun, or give each day a full display.

  • Sunday. If your week begins on Sunday, you will automatically get full-sized boxes for Saturday and Sunday.

  • Layout. A small preview of your layout appears, with either Saturday and Sunday slotted as full days, or in a split view for the weekend.

  • Split Saturday and Sunday. This space-saving option allows your weekdays more room than the "Whole Saturday and Sunday" view.

  • Whole Saturday and Sunday. If your weekends contain a number of scheduled events, you may want to choose "Whole Saturday and Sunday" to give those events more room.

  1. Click Save in the Command Bar.

Setting your time zone

It's important that your time zone is accurately selected so that others can schedule meetings with you and so that you receive event reminders on time.

To change your time zone:

  1. Go to the Calendar. Select Settings > My Calendar Settings.

  2. Click the General tab.

  3. Choose your time zone from the drop-down list, and then click Save in the Command Bar.

Enable Calendar sharing

There may be times when you want to share your personal Calendar with other members of your web office. For example, you might want your assistant to see your Calendar and book appointments for you. Or you might want your manager to know which clients you'll be visiting and when. For these cases, you can share your web office Calendar with the members of your choice.

To learn more, see Share your calendar with other members.