With the Documents application, you can securely share files with other web office members. You find documents by browsing through folders or searching. After you locate a document, you can either preview it within your web office or download it for immediate use.
You organize the documents on your site using folders and subfolders. If you want other members to be able to edit the documents you post, or if you want to restrict some members from seeing some documents, you set permissions on the folders in which you store them.
There are two ways to manage folders:
Via your web office
Via Web Folders
From inside your web office, you can create new folders, edit or delete existing folders, and move files from one folder to another. Also, all folder permissions must be set from within your web office.
With Web Folders, you can add new folders, and edit or delete exiting folders, all from Windows® Explorer on your computer. Web Folders provides you the convenience of working in the familiar Windows setting you use every day—you don't even need to open your Internet browser to access your site. Another benefit of Web Folders is that you can save documents from any Microsoft Office 2000 application (Word®, Excel®, or PowerPoint®) directly to your web office. If you want to set permissions on document folders, however, you must use the web office interface.
For more information on creating Web Folders, click here.
For more information on setting permissions for document folders, click here.
When you add a document to the Documents application, you must decide which type of document it will be:
Group documents are accessible to other web office members, in accordance with the permissions set for the folder the document resides in. Group documents reside in the Group Documents folder or one of its subfolders.
Personal documents are accessible only to you. There are no permissions associated with personal documents. Personal documents reside in the Personal Documents folder or one of its subfolders.
Public documents are accessible to both web office members and guests, in accordance with the permissions set for the folder the document resides in. Public documents reside in the Public Documents folder or one of its subfolders.
All members can create folders. Administrators and folder managers can edit, move, and delete folders, or move the documents stored in one folder to another. The same permission restrictions apply when you manage files via Web Folders.