Click Calendar in the Menu.
In the View calendar
for drop-down at the top of the page, choose the name of the member's
Calendar that you'd like to see.
Your web office Calendar is customized just for you – it shows your personal events, meetings others have invited you to, as well as any group events you're involved in.
There may be times when you want to share your personal Calendar with other members of your web office. For example, you might want your assistant to see your Calendar and book appointments for you. Or you might want your manager to know which clients you'll be visiting and when. For these cases, you can share your web office Calendar with the members of your choice.
People you share your Calendar with see your name in the "View calendar for" drop-down. They see all your meetings and events, except the ones you've marked as "Private." If you give them Manage access, they can fully manage your Calendar, scheduling new events and meetings for you, but they may not accept or reject meeting invitations on your behalf.
To facilitate scheduling meetings with you, all members can tell when you are Busy, Free, Tentative, or Out of the Office. They see your availability when they schedule a meeting, add your name as a Participant, and click Check Availability. However they are not allowed to see any details about the events on your Calendar, not even the titles of the events.
The only time another member can see a detailed view of what's in your Calendar is when you share your Calendar with that member. Not even administrators can see your personal Calendar events unless you've specifically designated them as someone who can see your Calendar.
In the Calendar Sharing section of your web office, you can designate who sees a detailed view of your Calendar. You can also choose whether or not these people can schedule appointments on your Calendar for you.
To give another member access to your Calendar:
Click Calendar in the Menu, and then select Settings > Calendar Sharing in the Command Bar.
Click the Only the people listed below may access my calendar radio button.
Choose the name of the member in the select box and add them to the list by clicking the arrow. They will then be able to see your calendar.
To give a member Read Only access to your Calendar, select View from the dropdown beside their name.
To allow a member to schedule events on your Calendar, select Manage from the dropdown beside their name.
Click Save in the Command Bar.
When you share your Calendar with other members, there may be times when don't want them to see certain confidential events. For example, you might want your direct reports to see your Calendar, but you don't want them to find out about a surprise birthday party you have scheduled.
For these cases, you can keep the event private. People you share your Calendar with see that you are busy at this time, but they do not see any specific information about the event, not even its title. The time period when private events are scheduled appear as "Private" to everyone but you.
To make an event private:
When you're scheduling an event, select the Mark as private checkbox at the bottom of the Details section.
When you schedule a meeting with another member, you can see when they are available on the Participants tab of the new event page. But you can only see a detailed view of another member's Calendar if that member has specifically granted you permission to do so. Not even administrators can see your personal Calendar events unless you specifically share your Calendar with them.
To view another member's Calendar:
Click Calendar in the Menu.
In the View calendar
for drop-down at the top of the page, choose the name of the member's
Calendar that you'd like to see.
If another member grants you access, you can add new events to their Calendar. For example, if you are an executive assistant, your managers might give you access to their Calendars so you can schedule appointments for them.
To add an event to another member's Calendar:
Click Calendar in the Menu.
In the View calendar for drop-down at the top of the page, choose the name of the member's Calendar that you'd like to see.
Click New in the Command Bar.
Fill in the event details, and then click Save in the Command Bar.
Personal events appear only
on your personal Calendar. You can tell that they're personal events because
they have a personal icon 
beside them. Other members see
these events only when you give them access to view your personal Calendar
through the Calendar Sharing feature.
Private events could be personal events or they could be scheduled with other people. Even when you allow another member to see your personal Calendar, they are not allowed to access the title of, or any details about a private event. During the block of time when a private event is scheduled, they see only the word "Private."
You can synchronize either group or personal events. When you synchronize your web office Calendar with Outlook® or Palm™, events are imported into the site as "personal" by default. You can easily change this setting in the synchronization client that connects your site to Outlook or Palm. Learn how to change this setting.
If the event is designated as "Private" in Outlook or Palm, by default it retains that designation when it is imported into the site and vice versa.