Now you can get reminders right on your computer desktop for meetings and other events scheduled in your web office—you don't even need to be online or check your em ail to get the reminder.
The WebOffice Desktop Assistant runs right on your computer's desktop. When it's almost time for your meeting, a small reminder window pops up, giving you time to make last minute preparations and make sure you arrive on time.
When the reminder appears, you can turn it off or set it to snooze so it pops up again in a few more minutes.
To run the Desktop Assistant, you must be using one of the following operating systems:
Windows® XP, Windows 2000, Windows 98 SE
Note: To use the Desktop Assistant, you must also have the Microsoft .NET Framework 1.1. In most cases, it is already installed on your computer.
To check to see if you have it, go to Start > Settings > Control Panel, and then double-click the Add or Remove Programs icon. If you see Microsoft .NET Framework 1.1 in the list of programs, the latest version is already installed and you do not need to install it again. If you do not have it installed, run Microsoft update or click here to download it from the Microsoft website.
The Desktop Assistant runs on your personal computer and automatically displays your meeting reminders. If you wish to use the Desktop Assistant, you will need to download the DESKTOP ASSISTANT installation program and then run it on your computer. After a short installation procedure, you then enter your web office login information into the DESKTOP ASSISTANT. After that, your meeting reminders will start popping up on your computer's desktop. It's that simple.
To begin, first download and install the Desktop Assistant:
Download the from your site by accessing Tools > Utilities > WebOffice Desktop Assistant.
Follow the instructions on the download page to
first download and then install the Desktop Assistant. Note that the installation
program will create a program group called Desktop Assistant in your Start
menu and put this icon in your System tray
Then enter your web office login information:
Enter the web address for your web office.
Enter your web office login name and password.
Click Add Site.
To return to this window at any time, right-click on the System tray icon and select Configure.
If you belong to any other web office sites, you can enter another site name here and receive reminders from all of your sites via this Assistant.
By default, the Desktop Assistant starts up and logs you in automatically each time you turn on your computer. It is recommended that you keep this setting enabled so that you don't miss any reminders.
When you are scheduling a meeting on your web office Calendar, go to the Reminders tab. This is where you choose who receives the reminder--just you, all members, or the members and groups of your choice.
Any reminders you set arrive via email and for users who have the Desktop Assistant installed, the reminder appears as a popup on their desktop as well.
Please note that if another member invites you to a meeting and you accept the invitation, you also receive any associated reminders that have been set for the meeting.
If you would like to disable reminders,
simply turn off the Desktop Assistant. Right click the System tray icon
, and then click Exit.
To prevent the Desktop Assistant from starting automatically each time you turn on your computer, change the startup setting:
Right-click the system tray icon, and then click Configure.
Click the Preferences tab.
Select the Start manually option.
Disabling the sound on your reminders
When the reminder window appears it plays a sound. To disable playing the sound with your reminders:
Right click the System tray icon, and then click Configure.
Click the Preferences tab.
Select the Don't sound an alarm option.
Updates to the Desktop Assistant are periodically available. When a
new update is available, a notification appears on your computer desktop
enabling you to upgrade right away. If you would prefer to upgrade later,
just right-click on the System Tray icon , and then click
Update...
To uninstall the Desktop Assistant:
Access the Control Panel by selecting the Start menu, then Settings and then Control Panel.
Access Add or Remove Programs by selecting Add or Remove Programs or by double-clicking the Add or Remove Programs icon.
Scroll though the list of programs and select WebOffice Desktop Assistant.
Click Remove.